With a virtual office, you can work anywhere you prefer, including your living room, kitchen, bedroom or outdoors. It allows you to hire people from all over the world and enjoy savings from overhead and technology costs. Often, business owners see a productivity increase in their workers because of this flexible work arrangement.
Learn more about virtual offices and their essential components from a local office space provider.
What Are the Perks of a Virtual Office?
It Will Make Your Business More Professional
A virtual office gives you a physical address and phone number, meaning your business remains legitimate and professional. You can use them on your business cards, emails and websites, making you more credible in the eyes of your potential clients and partners. With an office address in a known location, you can give a good impression of your company without leaving your home.
It’s Better for the Environment
Since a virtual office eliminates the need to commute, it is better for the environment than a conventional office space. Without commuting, you can reduce your carbon footprint and help preserve nature. You don’t need to deal with traffic, wait for buses or try to fit in jampacked trains with a virtual office. Instead of commuting, you can use your time to do more productive things at work.
It Allows You to Work Anywhere
What usually attracts people to virtual offices is their flexibility. You can log in from any device, no matter where you are. Do you feel more focused at home or more productive in an outdoor space? If so, a virtual office will work for you. It is a great option for companies that only need an internet connection to run their businesses.
It Increases Productivity
Virtual offices are known to improve employee productivity because they give the opportunity to work from home. Workers save time, money and energy without having to commute. With more freedom and flexibility, it’s easier to achieve work-life balance. When you work in a more comfortable environment, you can accomplish more tasks in a shorter time.
It Makes Expansion Easier
You don’t necessarily need to relocate and move to a new office space to expand your business. Unlike traditional expansion, a virtual office doesn’t require you to transfer to a larger space to hire more employees. The size of your space will not hinder your company’s growth because you can have virtual offices in different locations or addresses without having to pay relocation costs.
What Makes Up a Virtual Office?
High-Speed Internet Connection
The first thing you need to set up a virtual office is fast and reliable internet connection. You’ll need this to communicate with your employees and clients. High-speed internet is necessary for virtual meetings or conferences. It is also vital for storing important information and sharing files.
Advanced Telecommunications Systems
You need to look for a telecommunications system that works for your company. Check if your virtual office offers a hosted phone system. With a unified communication platform, you can easily interact with clients and employees through phone calls, email, instant messaging and more.
A Receptionist for Answering Calls
Choose a provider that offers more than just a physical office address. You want to invest in a company that provides a live receptionist to answer phone calls. With someone answering calls for you, your business will appear more reliable. Make sure you have a business phone system for calls to be transferred to you.
Another option is to get a virtual receptionist that can filter calls depending on the concern. A virtual receptionist can answer queries and forward calls to designated individuals. Some can even set appointments and make outbound calls.
A Place for Meetings and Events
Some providers have the option to rent coworking or private office space. Others offer meeting room access and a P.O. box. First, determine what you need in a workspace or virtual office. Before signing anything, make sure you have inquired at different providers. Doing so will give you an idea about the cost of the services you need and help you find the most suitable virtual office provider for you.
Attractive and Updated Website
The average person won’t even need a second to determine if your business and website look reliable. Your website will say a lot about your company. With an updated site, you can make a positive impression on your clients.
Keep your website updated, and carefully choose the information you will place on each page. Include the services you offer, portfolio or photos of your work, price lists and customer testimonials. Remember that you can express your company’s selling point and vision through your website.
Go for a sleek, modern and professional layout and design. Your page should be easy to read and pleasing to the eye. It should not be difficult to navigate, and clients should be able to find the information they need in seconds.
Your website should be accessible to all digital devices, including smartphones, computers and tablets. Keep in mind that your website is also your online business card. It should indicate your location and how people can contact you.
Smart Online Messaging Tools
Good communication is essential to the success of every business. You can create new and long-lasting relationships with your clients with the right messaging tools. Conversational and real-time responses are also one way to ensure customer satisfaction.
It pays to invest in a virtual office that can offer efficient communication tools. One of today’s most popular forms of communication is live chat or web chat. A study discovered that 46% of customers like it better than social media and email.
At Connecticut Business Centers, we offer solutions that will contribute to the growth of your business. Whether you are looking for new office space, virtual office or coworking space, we’re here to help. Call us at (203) 359-5600 or fill out our contact form to learn more about our workspace solutions. We work with clients in and around Stamford, CT.