According to research, business professionals spend one-third of their workday in meetings. There are about 25 million meetings in the United States alone each day. However, this doesn’t always mean they’re well-spent. In fact, many employees feel most meetings are a waste of time. There are several reasons why this happens, and one of them is the choice of meeting room.
Finding the right meeting room is imperative, as it helps influence the outcome of the meeting. In this article, Connecticut Business Centers, known for top-quality office space services, explains why you should avoid these four mistakes when choosing a rental meeting room.
1. Choosing an Inconvenient Location
Location is a major factor to consider when renting a meeting room, especially for those who have to commute from a long distance. One of the biggest mistakes is choosing a location that’s inaccessible by public transit or car. It may be cost-effective to choose a location that’s far from the hustle and bustle of the city, but this can be difficult for your employees. Instead, you should choose a location that offers easy access and is within walking distance to the nearest bus stop or public transport hub.
2. Booking an Expensive Hotel Room
Many business managers assume that hotel conference rooms are for hosting meetings. However, these rooms often cost 50% more than rented meeting rooms. Not only that, but traffic outside the conference rooms can be loud and disruptive. Hotels may seem like comfortable and luxurious accommodations for your employees and clients, but they often lack amenities such as comprehensive IT support and office equipment.
3. Forgetting to Check Space Availability First
Another common mistake involves businesses coordinating everyone’s calendars, setting the time and date in stone, and then going looking for a meeting room – only to find there is nothing available that meets their room requirements. If you want to get the best possible rented meeting and office space, you need to contact your preferred venue before setting up your function and choosing a date.
4. Getting a Meeting Room That’s the Wrong Size
Preparation is key to a successful meeting. When organizing a meeting with your employees or clients, be sure to write down exactly how many people will attend. This way, you know the size of the meeting room that is needed. For a smaller, low-key meeting, you should consider a meeting space that can comfortably accommodate a small group, while larger events require a room with more seating and walking space to allow people to interact with one another.
At Connecticut Business Centers, we offer top-quality meeting rooms, complete with comfortable seating, Wi-Fi and video monitors. Our team also provides virtual office services for those with no physical office. Call us today at (203) 359-5600, or fill out our online contact form to set an appointment. We serve Connecticut businesses in Stamford, CT, and nearby areas.