Meetings are a great way to push projects and ideas forward and spur motivation and collaboration within the team. However, they can be a hit or miss. Some employees feel productive right after, while others sit for long hours and leave thinking that the meeting should have been done via email.
As the leading local meeting and office space rental provider in the area, we recommend that you watch out for signs that tell you to ditch the meeting and send out a well-written email instead.
You Need Short, Definitive Answers
If you seek specific information about a project and your questions require definitive answers, consider sending an email. It allows people to answer your questions at their convenience. Rather than put them on the spot during a meeting, you’ll get more valuable and thoughtful responses. Now, if you have questions that require dialogue between two or more people, go ahead and set up a meeting. Here, a 30-minute meeting is much better than going back and forth via email.
You Only Want to Hear Feedback
It’s a waste of office space if you decide to present them a document or plan, watch them read it silently, and arrive at a consensus without sparking a debate or contradiction. Obtaining feedback about it is best done via email. In doing so, you get your recipients to review the attachment at their own time and provide their unique and honest responses that will help drive the best outcome. If possible, you can choose to set up a follow-up meeting to discuss their feedback for clarity.
You Need to Communicate New Information
You’ve received new information about a product or service and you want to share it with your team. Instead of holding a meeting and having someone read the document to the rest of the group, why not attach it to your email? Be sure to tag it as “Important” or “Urgent” so they can take a look. Remember: a meeting can be made into an email if no action needs to be taken.
In situations that do call for a meeting, you need ample space to ensure its success. Turn to Connecticut Business Centers for your meeting and virtual office needs. Call (203) 359-5600 or fill out our contact form for reservations.